BURLINGTON COUNTY MUNICIPAL JOINT INSURANCE FUND

HAINESPORT TOWNSHIP MUNICIPAL BUILDING

1 HAINESPORT CENTRE – RT. 537

HAINESPORT, NEW JERSEY

January 19, 2010 - 4:00 PM

OPEN SESSION MINUTES

The Reorganization Meeting of the Burlington County Municipal Joint Insurance Fund (BURLCOJIF) was held at the Hainesport Township Municipal Building, 1 Hainesport Centre, Rt. 537, Hainesport, New Jersey, on January 19, 2010 at 4:00 PM, prevailing time. Acting Fund Chair Donna Ryan, Westampton Township, presiding. The meeting was called to order at 4:00 PM.

STATEMENT OF COMPLIANCE WITH OPEN PUBLIC MEETING ACT

Notice of this meeting was given by: (1) sending sufficient notice herewith to the Burlington County Times, Mt. Holly, NJ, and to the Courier Post, Cherry Hill, NJ; (2) filing advance written notice of this meeting with the Clerks/Administrators of all member municipalities of the Burlington County Municipal Joint Insurance Fund; and (3) posting notice on the public bulletin boards of all member municipalities of the Burlington County Municipal Joint Insurance Fund.

SIN DIE and REORGANIZATION MEETING CALLED TO ORDER BY ACTING CHAIR

ROLL CALL 2009 FUND COMISSIONERS

Those in attendance were:

Richard Bethea, Bass River

Leonard Klepner, Bordentown Township

Glenn McMahon, Chesterfield

Michael Templeton, Delanco

Jeffrey Hatcher, Delran

Richard Brook, Florence

Edward Ruggiano, Alternate, Hainesport

Michael Mansdoerfer, Lumberton

Kathy Burger, Medford

Meghan Jack, Riverside

David Matchett, Shamong

Michael McFadden, Southampton

J. Paul Keller, Springfield

Doug Cramer, Tabernacle (arrived 4:05pm)

Donna Ryan, Westampton

Absent were:

Hal Robertson, Beverly

Heather Cheesman, Bordentown City

Linda Dougherty, Edgewater Park

Joseph Broski, Mansfield

Debra Fourre, Mt. Laurel

Monica Zur, North Hanover

Those also in attendance were:

Paul J. Miola, CPCU, Executive Director, AJG Risk Management Services, Inc.

Paul Forlenza, Deputy Executive Director, AJG Risk Management Services, Inc.

William Kearns, Esquire, Fund Solicitor, Kearns, Reale & Kearns

Tom Tontarski, Treasurer

Joanne Hall, Safety Director, Commerce Risk Control Services

Alice Lihou, Vice President of Account Management, Scibal Associates

Jen Pard, Senior Account Representative, CSG

Dawn Human, Beverly (Incoming 2010 Fund Commissioner)

Arthur Puglia, Mansfield (Incoming 2010 Fund Commissioner)

Freda Gorman, Wrightstown (Incoming 2010 Fund Member/ Fund Commissioner)

Also present were the following Risk Management Consultant agencies:

EJA & Associates

Insurance Agency Management

Hardenbergh Insurance Group

James Tunney Insurance

The Barclay Group

ACTING FUND CHAIR/ FUND SECRETARY

Due to Outgoing 2009 Fund Chairman Joseph Broski no longer being an employee of Mansfield Township, Donna Ryan, Fund Secretary served as Acting Fund Chair, and Kathy Burger, Executive Member #1 served as Acting Fund Secretary.

MONTHLY MEETING CONDUCT

Acting Chair Ryan entertained for a motion to allow that this monthly meeting be conducted directly by the Fund Commissioners present with all matters to be decided upon by a combined majority vote of all Fund Commissioners.

Motion by Mr. Mansdoerfer, seconded by Mr. Hatcher, to allow the meeting to be conducted directly by the Fund Commissioners present. All in favor. Motion carried by unanimous vote.

APPROVAL OF THE MINUTES

Acting Chair Ryan presented the meeting minutes of the December 22, 2009 Meeting of the Fund, as found in the agenda packet, for approval.

Acting Chair Ryan asked if there were any questions at this time. No questions were entertained.

Motion by Mr. Hatcher, seconded by Ms. Burger, to approve the meeting minutes of the December 22, 2009 Meeting of the Fund as presented. All in favor. Motion carried by unanimous vote.

APPROVAL OF CLOSED SESSION MINUTES

There was a distribution of the Closed Session Meeting Minutes to the Executive Committee at this time.

Acting Chair Ryan presented the meeting minutes of the December 22, 2009 Meeting of the Fund, as found in the agenda packet, for approval.

Acting Chair Ryan asked if there were any questions at this time. No questions were entertained.

Motion by Mr. Mansdoerfer, seconded by Mr. Hatcher to approve the Closed Session minutes of the December 22, 2009 Meeting of the Fund as presented. All in favor. Motion carried by unanimous vote.

The Closed Session minutes of the December 22, 2009 meeting shall not be released to the public until the reason(s) for their remaining closed is no longer applicable and the Fund Solicitor has had the opportunity to review them.

Closed Session Meeting Minutes from the December 22, 2009 meeting were collected at this time.

ADJOURN THE SINE DIE MEETING

Acting Chair Ryan entertained a motion to adjourn the Sine Die Meeting. Motion by Mr. Jack, seconded by Mr. Mansdoerfer to adjourn the Sine Die Meeting. All in favor. Motion carried by unanimous vote.

Officers, Executive Committee, and Alternates vacate chairs. Acting Fund Chair Ryan passes gavel to Mr. Miola.

Mr. Miola welcomed all in attendance to the 2010 Reorganization Meeting of the BULCOJIF.

ROLL CALL 2010 FUND COMMISSIONERS

Those in attendance were:

Richard Bethea, Bass River

Dawn Human, Beverly

Leonard Klepner, Bordentown Township

Glenn McMahon, Chesterfield

Michael Templeton, Delanco

Jeffrey Hatcher, Delran

Linda Dougherty, Edgewater Park (arrived 4:10pm)

Richard Brook, Florence

Edward Ruggiano, Alternate, Hainesport

Michael Mansdoerfer, Lumberton

Arthur Puglia, Mansfield

Kathy Burger, Medford

Meghan Jack, Riverside

David Matchett, Shamong

Michael McFadden, Southampton

J. Paul Keller, Springfield

Doug Cramer, Tabernacle (arrived 4:05pm)

Donna Ryan, Westampton

Freda Gorman, Wrightstown

Absent were:

Heather Cheesman, Bordentown City

Jennifer Blumenthal, Mt. Laurel

Monica Zur, North Hanover

ELECTION OF 2010 OFFICERS

2010 Nomination Statement

Mr. Miola presented for the membership’s consideration the 2010 Nomination Statement. The Nominating Committee met in November 2009 and presented the 2010 Nomination Slate at the November and December 2009 Executive Committee Meetings.

Chairman:                                            Donna Ryan, Westampton Township

Secretary:                                             Kathy Burger, Medford Township

Executive Committee Members:                      Michael Mansdoerfer, Lumberton Township

                                                            J. Paul Keller, Springfield Township

                                                            Meghan Jack, Riverside Township

                                                            Douglas Cramer, Tabernacle Township

                                                            Jeffrey Hatcher, Delran Township

Executive Committee Member Alternates:

#1                                                        Leonard Klepner, Bordentown Township

#2                                                        Richard Brook, Florence Township

#3                                                        David Matchett, Shamong

#4                                                        Glenn McMahon, Chesterfield

#5                                                        Linda Dougherty, Edgewater Park

#6                                                        Paul Tuliano, Hainesport

Mr. Miola Opened the Floor for additional candidates to the 2010 Nomination Statement.

Hearing no additional candidates, Mr. Miola Closed the Floor for additional candidates to the 2010 Nomination Statement.

Confirming the Election of a Chairman and Secretary

Mr. Miola asked for a Roll Call vote to Confirm the Election of a Chairman and Secretary as presented.

Motion carried.

Confirming the Election of an Executive Committee and Alternate

Mr. Miola asked for a Roll Call vote to Confirm the Election of an Executive Committee and Alternates as presented.

Motion carried.

Oaths of Office

Oaths of Office were administered by Mr. Kearns, Fund Solicitor, to the Chairperson, Secretary, Executive Committee, and Alternates for 2010 Fund Year.

All Oaths of Office were signed and presented to the Fund Solicitor.

At this time, Mr. Miola passed the gavel to Donna Ryan, Westampton newly elected Fund Chair to conduct the 2010 Reorganization Meeting of the Fund.

MONTHLY MEETING CONDUCT

Fund Chair Ryan entertained for a motion to allow that this monthly meeting be conducted directly by the Fund Commissioners present with all matters to be decided upon by a combined majority vote of all Fund Commissioners.

Motion by Mr. Keller, seconded by Mr. Mansdoerfer, to allow the meeting to be conducted directly by the Fund Commissioners present. All in favor. Motion carried by unanimous vote.

Fund Chair Ryan welcomed new Fund Commissioner Dawn Human, Beverly; Arthur Puglia, Mansfield, Jennifer Blumenthal, Mt. Laurel; and Fred Gorman, Wrightstown.

ORGANIZATIONAL RESOLUTIONS

The following 2010 Organizational Resolutions were presented for adoption by Fund Chair Ryan.

R 2010-01 – Confirming the Election of a Fund Chair and Fund Secretary

R 2010-02 – Confirming the Election of an Executive Committee and Alternates (Revised)

R 2010-03 – Appointing Professional Staff (Revised)

R 2010-04 – Adopting Procedures in Compliance with Open Public Meetings Act

The resolution has been corrected. The June 2010 Executive Committee Meeting will take place on June 15, 2010 and not June 16, 2010.

R 2010-05 – Adopting Fiscal Policies and Procedures

R 2010-06 – Designating Executive Director as Public Agency Compliance Officer

R 2010-07 – Cash Management and Investment Policy

R 2010-08 – Establishing a Fund Records Program

R 2010-09 – Establishing the 2010 Plan of Risk Management

R 2010-10–Designation of Certifying, Approving Officer for Payment of Claims

Fund Chair Ryan entertained a motion to adopt the Organizational Resolutions 2010-01 though 2010-10 as presented.

Motion by Mr. Cramer, seconded by Ms. Jack to adopt Organizational Resolutions 2010-01 through 2010-10.

Motion carried.

EXPENSE RESOLUTION

The following 2010 Expense Resolution was presented for adoption by Fund Chair Ryan.

R 2010-11 - Authorizing Advanced Travel Expenses for Authorized Official Travel to PRIMA & AGRIP Conferences

Any member interested in attending should contact the Executive Director’s office.

Fund Chair Ryan entertained a motion to adopt R 2010-11 as presented.

Motion by Mr. Ruggiano, seconded by Mr. Mansdoerfer to adopt R 2010-11.

Motion carried.

HONORING JOSEPH BROSKI, MANSFIELD TOWNSHIP

At this time, Fund Chair Ryan presented Resolution 2010-13 – Honoring Joseph Broski, Mansfield Township for his dedication in serving the BURLCOJIF.

Copies will be forwarded to the Mayor and Council of Mansfield Township.

Fund Chair Ryan entertained a motion to adopt Resolution 2010 -13 – Honoring Joseph Broski, Mansfield Township.

Motion by Ms. Jack, seconded by Mr. Cramer to adopt Resolution 2010 -13 – Honoring Joseph Broski, Mansfield Township. All in favor. Motion carried by unanimous vote.

EXECUTIVE DIRECTOR'S REPORT

Mr. Miola reviewed the Executive Director’s Report found in the agenda packet with the membership. He thanked the membership on behalf of AJG for the 2010 re-appointment. He highlighted the following items.

-       Loss Ratio Snapshot – A packet including a cover letter was distributed to each member containing Loss Ratio Snapshots for both the MEL and JIF.

-       AJG Risk Management Service, Inc. Disclosure Statement - This disclosure indicates that Cashan & Company had served the BURLCOJIF since 1991. On 11/1/01, Arthur J. Gallagher & Company, Inc. acquired the assets of Cashan & Company. Effective 01/01/06, the company name has changed to Arthur J. Gallagher Risk Management Services, Inc. The Public Entity Practice within the firm presently confines its practice to providing professional administration, brokerage, and consulting service to large individual and pooled public entity self-insureds.

The Brokerage Division of our firm provides a full range of conventional insurance sales and service, including personal and commercial property, casualty, and employee benefits. Additionally, our firm provides Risk Management Consulting Services to individual municipalities having membership in joint insurance funds. Some of these municipalities hold membership in joint insurance funds administered by Arthur J. Gallagher Risk Management Service, Inc.

In the case of this Fund, AJG Risk Management Services, Inc. does not presently serve as Risk Management Consultant for any member municipalities.

The purpose of this disclosure is to publicly advise the Officers, Executive Committee, and Commissioners that AJG Risk Management Services, Inc. fulfills the roles of Fund Administrator, and in some cases, members’ Risk Management Consultant. Paul J. Miola of Arthur J. Gallagher Risk Management Services, Inc. also serves as the Deputy Executive Director of the MEL Residual Claims Fund. In addition, Paul J. Miola of Arthur J. Gallagher Risk Management Services, Inc. also serves as the Producer for the placement of Excess Insurance for the Municipal Excess Liability Joint Insurance Fund.

The only revenue derived from the Burlington County Municipal Joint Insurance Fund is the fee that we are paid under contract to provide administrative services to the Fund.

The Fund Secretary has been asked to incorporate this memo into the minutes of the January Reorganization meeting and make it a permanent record of the Fund.

-       2008 Safety Incentive Program Awards – A report detailing the final balances for each member is included in the agenda packet. All funds had to be claimed or encumbered by November 30, 2009. All encumbered funds must be claimed by February 2, 2010.

-       2007 Optional Safety Budget – A report detailing the final balances for each member is included in the agenda packet. All funds had to be claimed or encumbered by November 30, 2009. All encumbered funds must be claimed by February 2, 2010.

-       EPL Hotline – Authorized Contact List - Members are asked to review the enclosed list to be sure that the authorized contacts are accurate. Changes to the list must be by resolution passed by the member’s governing body. The Executive Director or RMC can address any questions. Instructions are also found in the JIF website www.BURLCOJIF.org.

-       Elected Officials Training – Locally, one final session is scheduled on January 28th at Kerri Brooke Caterers in Hammonton. A copy of the final reminder on this session is made a part of the agenda packet. It was e-mailed to all Municipal Clerks and Fund Commissioners. Sign in sheets from previous sessions are available on the JIF website.

-       Managers & Supervisors Training – A make up session will be held on March 25^th at the Wildwood Convention Center. Sign in sheets from previous sessions are available on the JIF website.

-       Police Training Announcement – An additional requirement of the MEL’s 2010 EPL Program is attendance by all Police Chiefs and at least one additional member of the Command Staff at the Risk Management for Police Executives training seminar. Course locations and dates are included in the agenda packet.

-       RMC Resolutions & Agreements - The 2010 fees will be distributed at the February Executive Committee Meeting to all RMCs that have forwarded their fully executed resolutions and agreements to the Executive Director’s office for each town they represent.

-       2010 JIF Appointments/ Contact Information - The JIF Directory will be updated from the 2010 appointment and re-appointment information submitted to the Executive Director’s office.

On December 21^st, an e-mail containing links to the Fund’s website directories was sent to all Fund Commissioners asking to verify contact information.

Members that are responded so far are Bordentown, Edgewater Park, Florence, North Hanover, and Wrightstown.

Members are asked to notify the Executive Director’s office of any changes as soon as possible.

-       Attendance Record - A report detailing attendance records through the end of the 2009 is made a part of the agenda packet. Members were urged to check the report for accuracy and bring any errors to the Executive Director’s attention. This information is taken directly from the Recording Secretary’s roll call at each monthly meeting.

-       PRIMA Conference - The 31^st Annual PRIMA Conference will be held June 7^th – June 9^th in Orlando, FL. The BURLCOJIF has adopted an Attendance Conference Policy that establishes clear guidelines and preferences for Fund Commissioner attendance.

-       New Fund Commissioner Orientation - A training session will take place in March or April 2010, it is open to both newly appointed and existing Fund Commissioners. In the interim, any new Fund Commissioner needing assistance can work with their RMC or contact the Executive Director’s office.

-       2009 Safety Kickoff Breakfast – On February 4^th the Fund will hold its 19^th Annual Safety Breakfast at the Bradford Estate in Hainesport, NJ beginning at 8:30 AM. Invitations were mailed to all Safety Coordinators, Fund Commissioners, and Risk Management Consultants the first week of January. Members should RSVP to the Executive Director’s office no later than January 27, 2010.

-       Inclement Weather Policy – The Fund has adopted an Inclement Weather Policy, a copy of which is available on the JIF website.

-       New Member Activity – Welcome to the newest BURLCOJIF member, Wrightstown.

Fund Chair Ryan asked if there were any questions at this time. No questions were entertained.

SOLICITOR'S REPORT

The Fund Solicitor thanked the membership for his re-appointment as Fund Solicitor. Mr. Kearns’ report is for Closed Session only. He did mention that a significant number of pieces of legislation have been signed into law in the last five days. Mr. Kearns is gathering information regarding this legislation that he will send out shortly to the membership.

Fund Chair Ryan asked if there were any questions at this time. No questions were entertained.

SAFETY DIRECTOR'S REPORT

Ms. Hall stated that the Safety Director's Report is self-explanatory. She thanked the JIF on behalf of Conner Strong for re-appointment as Safety Director for the 2010 Fund Year and highlighted the following items:

-       December Activities – A listing of all Loss Control Service visits and JIF Meetings attended in December are included in the report.

-       2010 Safety Incentive Program – At each member’s place there are two copies of the 2010 SIP – one for the Fund Commissioner and the other for the Safety Coordinator. The program is also posted on the website.

-       Safety Kickoff Breakfast – This annual event will take place on February 4^th at Bradford Estates. The Safety Coordinators’ Roundtable will be held immediately following the breakfast. The Safety Coordinator’s should have their 2010 SIP handbook with them for the roundtable.

-       MSI – A listing of all upcoming MSI programs scheduled for January, February, and March are included in the report. Pre-registration is required for all MSI classes. The listing of all 2010 MSI Classes can be found on the MEL website - NJMEL.org.

-       Special Training – Course times and locations for the MEL-sponsored training for Active Shooter in the Workplace: How to Respond can be found in the report.

Mr. Matchett suggested having the training placed on CD. Ms. Hall stated this is a good idea and will look into the possibility. She knows it is not available on CD currently.

Fund Chair Ryan asked if there were any questions at this time. No questions were entertained.

CLAIMS ADMINISTRATOR'S REPORT

On behalf of Scibal, Ms. Lihou thanked the BURLCOJIF for the reappointment as Claims Administrator for the 2010 Fund Year. Ms. Lihou’s report is for Closed Session only.

-       Lessons Learned from Losses – January 2010

The MEL Year in Review

Each year, the MEL provides an annual claims activity report. 2009 proved to be a very busy year, with significant claim outcomes and resolutions. Nationwide, jury verdicts and fee awards to plaintiff’s attorneys continue to rise. The MEL Special Corporate Claims Committee meets routinely to discuss strategy designed to ultimately reduce municipal and taxpayer exposure; this has resulted in early identification of claims for resolution as well as claim trends.

On a positive note, the MEL reports a slight decrease in claims reported in 2009 compared to the number of claims reported in 2009. A total of 421 new POL and EPL claims were reported to the MEL in 2009. Of these, the largest percentage of claims reported were POL claims, followed by EPL claims. To date, of the 398 claims made in the 2009 Fund Year, only 178 remain open. Over 55% of the 2009 Fund Year files are now closed. For all years, 470 claims were closed in 2009; this represents a closing ratio of 112%.

In 2009, the MEL reports that 15 POL claims were settled for a total of $651,000, 33 were dismissed by the court and 26 claims were resolved via a coverage “buy-out”. On behalf of the BURLCOJIF, there were three POL claims that resolve in 2009.

For all MEL Funds, the MEL reports that 71 EPL claims resolved via settlement or trial. The MEL paid a total of $11,620,316.64 in settlements and verdicts. The MEL won at trial in one case alleging Failure to Accommodate. The MEL also resolved 23 EPL claims through dismissal by the Court. On behalf of the BURLCOJIF, one EPL claim was resolved through settlement. There were two BURLCJIF claims resolved via coverage “buy-out”.

Fund Chair Ryan asked if there were any questions at this time. No questions were entertained.

MANAGED HEALTH CARE REPORT

Ms. Pard presented the self-explanatory Managed Care Report for December 2009 from CSG Solutions, which is contained in the agenda packet.

Also, contained in the packet is a revised November 2009 Managed Care Report.

Ms. Pard has the reports for those members averaging 3 or more days to report a claim.

Lost Opportunity Days Summary Report – December 2009

Ms. Pard presented the Lost Opportunity Days Summary Report of Open Cases as of December 25, 2009. Transitional Duty days utilized for the BURLCOJIF was 60.70%. There was one file that averaged 362 days for a volunteer. With this file taken out of the equation, Transitional Duty days utilized for the BURLCOJIF was 78%.

Lost Time v. Medical Only Cases

The BURLCOJIF Lost Time v. Medical Only Cases for the 13-month period of December 2008 thru December 2009 reflects the following averages.

Fund Chair Ryan asked if there were any questions at this time. No questions were entertained.

TREASURER'S REPORT

Mr. Tontarski presented an overview of the Treasurer's Report for the month of December 2009, a copy of which was provided to the membership in the agenda packet.

Investment Interest

Interest received or accrued for the current month totaled $10,038.77. This generated an average annual yield of 1.26%. After including an unrealized loss of $25,035.00 in the asset portfolio, the yield was adjusted to -1.89% for this period. The total overview of the asset portfolio for the Fund shows an overall gain of $34,907.50 as it relates to market value vs. the amount invested.

Receipt Activity for the Month

Claim Activity for the Month

Claim activity for the month for claims paid by the Fund and claims payable by the Fund at the month end in the amount of $334,168.46. The claims detail is as follows:

Cash Activity for the Month

During the reporting month the Fund’s “Cash Position” changed from an opening balance of $9,727,068.15 to a closing balance of $9,334,057.50 showing a decrease in the Fund of $393,010.65.

Assessment

Mr. Tontarski reported 1^st Installment Assessments were due January 15, 2010. There is a grace period until January 31^st, and then an interest assessment will be incurred.

Bill List – January 2010 Approval

For the Executive Committee’s consideration, Mr. Tontarski presented the January 2010 Bill List in the amount of $627,031.25. The Bill List consists of payments to the MEL and E-JIF with the balance being primarily professional fees and administrative costs for operating the Fund.

Fund Chair Ryan entertained a motion to approve the December 2009 Treasurer’s Report as presented.

Fund Chair Ryan asked if there were any questions at this time. No questions were entertained.

Motion by Mr. Cramer, seconded by Mr. Mansdoerfer to approve the December 2009 Treasurer’s Report.

Motion carried.

Fund Chair Ryan entertained a motion to approve the December 2009 Loss Run Payment Register as presented.

Fund Chair Ryan asked if there were any questions at this time. No questions were entertained.

Motion by Ms. Jack, seconded by Ms. Burger to approve the December 2009 Loss Run Payment Register.

Motion carried.

Fund Chair Ryan entertained a motion to approve the January 2010 Bill List as presented.

Fund Chair Ryan asked if there were any questions at this time. No questions were entertained.

Motion by Mr. Mansdoerfer, seconded by Ms. Burger, to approve the January 2010 Bill List.

Motion carried.

COMMITTEE REPORT

New Member Review Committee Report – December 22, 2009

Fund Chair Ryan stated the minutes from the December 22^nd New Member Review Committee are self-explanatory and contained in the agenda packet. A verbal report was given at the December Executive Committee Meeting.

Executive Safety Committee Report – December 22, 2009

Fund Chair Ryan stated the minutes from the December 22^nd Executive Safety Committee are self-explanatory and contained in the agenda packet. A verbal report was given at the December Executive Committee Meeting.

Committee Chairs Conference Call Committee Report – January 12, 2010 (handout)

Fund Chair Ryan stated a conference call meeting took place on January 12^th to discuss Committee Chair Assignments and the make up of individual Committee members from the volunteer responses.

2010 Committee Assignments (handout)

Fund Chair Ryan stated the 2010 Committee Assignments are presented to the membership as a handout. She thanked members for their participation. Members can contact the Committee Chairs or Executive Director’s office with interest in serving on any Committee.

Fund Chair Ryan asked if there were any questions at this time. No questions were entertained.

MEL/RCF/ E-JIF Reports

Fund Chair Ryan presented the following Reports.

MEL Report – January 6, 2010 Reorganization Meeting

The meeting minutes from the January 6^th MEL Meeting are self-explanatory and contained in the agenda packet. Mr. Jeffrey Hatcher was re-elected as Chair of the MEL.

Donna Ryan will serve on the MEL Strategic Planning Committee and Michael Mansdoerfer will serve on the MEL Rules and Contracts Committee. Any member with an interest in serving should contact Mr. Hatcher.

RCF Report – January 6, 2010 Reorganization Meeting

The meeting minutes from the January 6^th RCF Meeting are self-explanatory and contained in the agenda packet. Mr. David Matchett was reappointed Chair.

E-JIF Report – January 2, 2008 Reorganization Meeting

The meeting minutes from the January 6th E-JIF Meeting are self-explanatory and contained in the agenda packet.

Fund Chair Ryan asked if there were any questions at this time. No questions were entertained.

MISCELLANEOUS BUSINESS

Next Meeting

The next regular meeting of the BURLCOJIF will take place on Tuesday, February 16, 2010 at 4:00 PM at the Hainesport Municipal Building, Hainesport, NJ.

PUBLIC COMMENT

Fund Chair Ryan opened the meeting to the public for comment.

Hearing no comments, Fund Chair Ryan closed the public portion of the meeting.

EXECUTIVE SESSION MEETING – Resolution #2010-13

Fund Chair Ryan entertained a motion to go into a closed session to discuss matters affecting the protection and safety of the public and to discuss pending or anticipated litigation and/or contract negotiations.

Motion by Ms. Burger, seconded by Mr. Mansdoerfer, to approve Resolution #2010-12. All in favor. Motion carried by unanimous vote.

A Closed Session of the BURLCOJIF was held and the meeting was then reopened to the public.

REOPEN PUBLIC PORTION OF THE MEETING

Fund Chair Ryan entertained a motion to reopen the public portion of the meeting.

Motion by Mr. Hatcher, seconded by Ms. Burger, to reopen the public portion of the meeting. All in favor. Motion carried by unanimous vote.

APPROVAL OF CLAIMS PAYMENTS

Fund Chair Ryan asked for a motion for Approval of Claims Payment on the following claims as presented in Closed Session.

Fund Chair Ryan asked if there were any questions at this time. No questions were entertained.

Motion by Mr. Hatcher, seconded by Ms. Burger, to approve the following claims as discussed in Closed Session.

Motion carried.

AUTHORIZATION TO ABANDON SUBROGATION - APPROVAL

Fund Chair Ryan asked for a motion to Approve Abandonment of Subrogation on the following claim(s) as presented in Closed Session.

Fund Chair Ryan asked if there were any questions at this time. No questions were entertained.

Motion by Ms. Jack, seconded by Ms. Burger, to approve the following claim(s) for Abandonment of Subrogation as discussed in Closed Session.

Motion carried.

MOTION TO ADJOURN

Fund Chair Ryan entertained a motion to adjourn the January 19, 2010 Reorganization Meeting of the BURLCOJIF.

Motion by Ms. Jack, seconded by Mr. Mansdoerfer to adjourn the January 19, 2010 Reorganization Meeting of the BURLCOJIF. All in favor. Motion carried by unanimous vote.

The meeting was adjourned at 4:45 p.m.