BURLINGTON COUNTY MUNICIPAL JOINT INSURANCE FUND

HAINESPORT TOWNSHIP MUNICIPAL BUILDING

1 HAINESPORT CENTRE, RT. 537

HAINESPORT, NEW JERSEY

February 17, 2009 - 4:00 PM

OPEN SESSION MINUTES

The regular meeting of the Burlington County Municipal Joint Insurance Fund (BURLCOJIF) was held at the Hainesport Township Municipal Building, 1 Hainesport Centre, Rt. 537, Hainesport, New Jersey, on Tuesday, February 17, 2009 at 4:00 PM, prevailing time. Chairman Joseph Broski, Mansfield Township, presiding. The meeting was called to order at 4PM.

STATEMENT OF COMPLIANCE WITH OPEN PUBLIC MEETING ACT

Notice of this meeting was given by: (1) sending sufficient notice herewith to the Burlington County Times, Mt. Holly, NJ, and to the Courier Post, Cherry Hill, NJ; (2) filing advance written notice of this meeting with the Clerks/Administrators of all member municipalities of the Burlington County Municipal Joint Insurance Fund; and (3) posting notice on the public bulletin boards of all member municipalities of the Burlington County Municipal Joint Insurance Fund.

ROLL CALL

Those in attendance were:

Richard Ireton, Representative, Bass River

Don Arter, Beverly

John William Collom, III, Bordentown City

Leonard Klepner, Bordentown Township

Glenn McMahon, Chesterfield

Edward DeVinney, Representative, Delanco

Jeffrey Hatcher, Delran

Robert Brian, Representative, Edgewater Park

Richard Brook, Florence

Edward Ruggiano, Alternate, Hainesport

Michael Mansdoerfer, Lumberton

Joseph Broski, Mansfield

Kathy Burger, Medford

Debra Fourre, Mt. Laurel

Monica Zur, North Hanover

J. Paul Keller, Springfield

Meghan Jack, Riverside

David Matchett, Shamong

Michael McFadden, Southampton

Doug Cramer, Tabernacle

Absent were:

Donna Ryan, Westampton

Those also in attendance were:

Paul Forlenza, Deputy Executive Director, AJG Risk Management Services

William J. Kearns, Jr., Esquire, Fund Solicitor, Kearns, Reale & Kearns

Tom Tontatski, Fund Treasurer

John Saville, Senior Loss Control Consultant, Conner Strong Risk Services

Joseph Harvey, Senior Vice President of Public Accounts, Scibal Associates

Jen Pard, Senior Account Representative, CSG

Also present were the following Risk Management Consultant agencies:

EJA & Associates

Insurance Agency Management

Conner Strong

Hardenberg Insurance Group

James Tunney Insurance

The Barclay Group

ACTING FUND SECRETARY

Chairman Broski entertained a motion for Kathy Burger, Medford, to serve as Acting Fund Secretary at the February 2009 Executive Committee Meeting.

Chairman Broski asked members for their questions at this time. No questions were entertained.

Motion by Mr. Cramer, seconded by Mr. Mansdoerfer to approve Kathy Burger, Medford, to serve as Acting Fund Secretary at the February 2009 Executive Committee Meeting.

All in favor. Motion carried by unanimous vote.

MONTHLY MEETING CONDUCT

Chairman Broski entertained a motion to allow that this monthly meeting be conducted directly by the Fund Commissioners present with all matters to be decided upon by a combined majority vote of all Fund Commissioners.

Motion by Mr. Mansdoerfer, seconded by Mr. Hatcher to allow the meeting to be conducted directly by the Fund Commissioners present. All in favor. Motion carried by unanimous vote.

APPROVAL OF THE MINUTES

Chairman Broski presented the meeting minutes of the January 20, 2009 Executive Committee Meeting, as found in the agenda packet, for approval.

Chairman Broski asked if there were any questions at this time. No questions were entertained.

Chairman Broski entertained a motion to approve the meeting minutes of the January 20^th Executive Committee Meeting as presented.

Motion by Mr. Matchett, seconded by Mr. Cramer to approve the meeting minutes of the January 20^th Executive Committee Meeting as presented. All in favor. Motion carried by unanimous vote.

APPROVAL OF CLOSED SESSION MINUTES

There was a distribution of the Closed Session Meeting minutes to the Executive Committee at this time.

Chairman Broski presented the Closed Session Meeting minutes of the January 20, 2009 Executive Committee Meeting for approval.

Chairman Broski asked if there were any questions at this time. No questions were entertained.

Chairman Broski entertained a motion to approve the meeting minutes of the January 20^th Executive Committee Meeting.

Motion by Mr. Mansdoerfer, seconded by Mr. Hatcher to approve the Closed Session Meeting minutes of the January 20^th Executive Committee Meeting as presented. All I favor. Motion carried by unanimous vote.

The Closed Session Meeting minutes of the January 20^th meeting shall not be released to the public until the reason(s) for their remaining closed is no longer applicable and the Fund Solicitor has had the opportunity to review them.

Closed Session Meeting minutes from the January 20, 2009 meeting were collected at this time.

EXECUTIVE DIRECTOR'S REPORT

Mr. Forlenza stated the Executive Director’s Report is found in the February 2009 agenda packet and is self-explanatory. He highlighted the following items from the report.

-       2008 Safety Incentive Program Awards – A letter from the Executive Director’s office describing how to collect the 2009 SIP Awards money will be mailed our within the next few weeks. Members are asked to follow the instructions for claming the award. The deadline for claming these funds is November 30, 2009.

-       2009 Optional Safety Budget – A reporting detailing the available balances for each member for the 2009 OSB is included in the packet. Instructions for claming the 2009 OSB allowance were mailed February 6, 2009. The deadline for expending or encumbering these funds is November 30, 2009.

-       Elected Officials Training Sign-In Sheets – The final training session was held on January 29^th at Kerri Brook Caterers in Hammonton. There are approximately 200 individuals in attendance. This was the final opportunity for elected officials to secure a credit on behalf of their community. A copy of the sign in sheets from the session is made part of the packet.

-       RMC Resolutions & Agreements – RMCs were e-mailed blank copies of the JIF RMC Resolution and Agreement for Fund Year 2009. Once the Executive Director’s office received the fully executed documentation, payment can be issued. RMC payments cannot be processed until this documentation is received.

-       2009 JIF Appointments/ Contact Information – On December 19^th an e-mail containing links to the Fund’s website directories was sent to all Fund Commissioners. From the information submitted, the 2009 JIF Member Director was created and is made part of the agenda packet. If any member notices an error, please contact Kristi Kristie, AJG Risk Management Service at 856-446-9136.

-       Revenue & Appropriations – On February 12^th, a request was made to all Municipal Clerks as well as Fund Commissioners seeking copies of the 2009 Published Revenue and Appropriations Summary. The State of New Jersey has extended the deadline for introduction of budgets. Members are requested to forward the published budget summary to the Executive Director’s office once available.

-       MEL Bulletins – The MEL mailed Bulletins 09-1 through 09-22 on January 30^th to all Fund Commissioners. These bulletins address MEL policy and procedures for certain areas of exposure. Members should review the applicability of these bulletins with their RMCs. Members with questions can contact Joseph Hrubash, Connor Strong Insurance at 201-587-0555.

-       New Fund Commissioner Orientation – This orientation will take place in early-spring, possibly April. Invitations will be sent to all Fund Commissioners, new and existing, as well as RMCs. The Fund will provide an overview of the JIF and an opportunity ask questions. Each attendee will receive a Fund Commissioner Handbook.

Chairman Broski asked if there were any questions at this time. No questions were entertained.

SOLICITOR'S REPORT

Mr. Kearns’ report is for Closed Session only.

Chairman Broski asked if there were any questions at this time. No questions were entertained.

SAFETY DIRECTOR'S REPORT

Mr. Saville reported that the Safety Director’s Report for January Activities is made part of the agenda packet and is self-explanatory. He highlighted a few reminders for members.

-       Upcoming MSI Training – The listing for the upcoming MSI training programs for February and March 2009 are included in the report. A listing of all 2009 MSI Classes can be found on the MEL website www.njmel.org. Member should visit the website for up-to-date class information. Also, there is a 2009 MSI Registration Form included in the report for pre-registration.

Chairman Broski asked if there were any questions at this time. No questions were entertained.

CLAIMS ADMINISTRATOR'S REPORT

Mr. Harvey’s report is for Closed Session only.

Chairman Broski asked if there were any questions at this time. No questions were entertained.

MANAGED HEALTH CARE REPORT

Ms. Pard presented the self-explanatory Managed Care Report for January 2009 from CSG Solutions, which is contained in the agenda packet.

Ms. Pard has the reports for those members averaging three (3) or more days to report a claim. Further, she noted an increase in late claims incurred by the police departments.

Lost Opportunity Days Summary Report – January 2009

Ms. Pard presented the Lost Opportunity Days Summary Report of Open Cases as of January 25, 2009. The percentage of Transitional Duty days utilized for the BURLCOJIF was 63.88.

Managed Care Update (handout)

Ms. Pard presented the Managed Care Update as a handout to the membership. This month’s report highlights the following.

§       Case Management

§       Negotiated Discounts and Notable Savings

§       Case Management/ Adjuster/ Employer Education

o      Post Traumatic Stress Disorder, February 18^th – Scibal Associates

Chairman Broski asked if there were any questions at this time. No questions were entertained.

TREASURER'S REPORT

Mr. Tontarski presented an overview of the Treasurer's Report for the one month period of January 2009, a copy of which was included in the agenda packet for members’ consideration.

Investment Interest

Interest received or accrued for the reporting period totaled $10,943.50. This generated an average annual yield of 1.46%. However, after including an unrealized loss of $9,352.20 in the asset portfolio, the yield is adjusted to .28% for this period. The total overview of the asset portfolio for the Fund shows an overall gain of $21,632 as it relates to market value vs. the amount invested.

Receipt Activity for the Month(s)

Claim Activity for the Month(s)

Claim activity during the period for claims paid by the Fund and claims payable by the Fund at period end in the amount of $253,841.01. The claims detail is as follows:

Cash Activity for the Month(s)

During the reporting period the Fund’s “Cash Position” changed from an opening balance of $8,625,591.22 to a closing balance of $10,428,224.96 showing an increase in the Fund of $1,802,633.74.

February 2009 Bill List - Approval

For the Executive Committee’s consideration, Mr. Tontarski presented the February 2009 Bill List in the amount of $139,608.15 as provided to the membership in the agenda packet. The February 2009 Bill List consists of the 1^st E-JIF installment and administrative costs for operating the Fund.

RMC Bill List – Approval

For the Executive Committee’s consideration, Mr. Tontarski presented the RMC Bill List in the amount of $110,862.00 as provided to the membership in the agenda packet.

Chairman Broski asked if there were any questions at this time. No questions were entertained.

Chairman Broski entertained a motion to accept the January 2009 Treasurer’s Report, and approve the Loss Run Payment Register and the February 2009 Bill List and RMC Bill List in the combined amount of $250,470.15 as presented.

Motion by Mr. Hatcher, seconded by Ms. Burger to accept the January 2009 Treasurer’s Report, and approve the Loss Run Payment Register and the February 2009 Bill List and Added Bill List in the combined amount of $250,470.15 as presented.

All in favor. Motion carried by unanimous vote.

Subrogation Salvage Report

The Subrogation Salvage Report is made part of the January 2009 Treasurer’s Report.

Chairman Broski asked if there were any questions at this time. No questions were entertained.

COMMITTEE REPORTS

None.

MEL/RCF/ E-JIF REPORT

None.

E-JIF Reporting – 11/30/08

Mr. Brook presented the following E-JIF handouts to the membership for review.

·       Financial Fast Track Report

·       Surplus (Deficits) by Fund Year

·       Claim Analysis by Fund Year

·       Surplus by Line of Coverage

Chairman Broski asked if there were any questions at this time. No questions were entertained.

MISCELLANEOUS BUSINESS

Next Meeting

The next Executive Committee Meeting of the BURLCOJIF will be held on Tuesday, March 17, 2009 at 4:00 PM at the Hainesport Township Municipal Building, Hainesport, NJ.

PUBLIC COMMENT

Chairman Broski opened the meeting to the public for comment.

Hearing no comments, Chairman Broski closed the public portion of the meeting.

EXECUTIVE SESSION MEETING – Resolution 2009-14

Chairman Broski presented Resolution 2009-14 and entertained a motion to go into a Closed Session to discuss matters effecting the protection and safety in the public and to discuss pending or anticipated litigation and/or contract negotiations.

Motion by Ms. Burger seconded by Mr. Mansdoerfer, to approve Resolution 2009-14. All in favor. Motion carried by unanimous vote.

A Closed Session of the BURLCOJIF was held and the meeting was then reopened to the public.

REOPEN PUBLIC PORTION OF THE MEETING

Chairman Broski entertained a motion to Reopen the Public Portion of the Meeting.

Motion by Mr. Matchett seconded by Mr. Mansdoerfer, to reopen the public portion of the meeting. All in favor. Motion carried by unanimous vote.

CLAIMS PAYMENTS - APPROVAL

Chairman Broski asked for a motion for Approval of Claims Payments on the following claims as presented in Closed Session.

Chairman Broski asked if there were any questions at this time. No questions were entertained.

Motion by Mr. Matchett, seconded by Ms. Burger, to approve the following claims as discussed in Closed Session.

All in favor. Motion carried by unanimous vote.

AUTHORIZATION TO ABANDON SUBROGATION - APPROVAL

Chairman Broski asked for a motion for Approval of Abandonment of Subrogation on the following claim(s) as presented in Closed Session.

Chairman Broski asked if there were any questions at this time. No questions were entertained.

Motion by Ms. Burger, seconded by Mr. Matchett, to approve the following claim(s) as discussed in Closed Session.

All in favor. Motion carried by unanimous vote.

MOTION TO ADJOURN

Chairman Broski entertained a motion to adjourn the February 17, 2009 Executive Committee Meeting of the BURLCOJIF.

Motion by Mr. Matchett, seconded by Mr. Mansdoerfer to adjourn the February 17, 2009 Executive Committee Meeting of the BURLCOJIF. All in favor. Motion carried by unanimous vote.

The meeting was adjourned at 4:45 PM.